The European Court of Auditors (ECA) will make available desktops, laptops, screens, printers and other IT equipment that is no longer used by the Court, to non-profit organisations, local community centres or schools officially based in EU countries. The ECA invites interested parties to submit their application for the above equipment, in accordance with rules governing the donation laid down in the present invitation.
Donations of decommissioned IT equipment are made at the discretion of the ECA and decided on a case by case basis. All laptops and desktops will be cleared of all data and software before being donated due to confidentiality and licensing issues.
How to apply?
Applications must be completed using the on-line application form (see links below). Please note that the completed application form together with a motivation letter bearing the letterhead of the organisation requesting the decommissioned IT equipment, should be submitted by post to the European Court of Auditors – 12, rue Alcide De Gasperi – L-1615 Luxembourg - LUXEMBOURG.
Please note that only application forms and motivation letters submitted in English or French will be accepted. The motivation letter has to include an extensive explanation of the purpose of the request.
Applications must be signed.
To be eligible, applicants must be either a non-profit organisation operating in a social or educational field, a local community centre, or a public or not-for profit private educational establishment such as a school. Political parties are not eligible to receive a grant.
Applications in the name of individuals will not be accepted. The Court retains full discretion to assess whether applicants meet these eligibility requirements and may reject applications.
Schools must be licensed by the competent local authorities. Accordingly, the application must include evidence that they are licensed schools (e.g. registration in the Ministry of Education, Government Official Journal etc.) Non-profit organisations must provide evidence that they are registered in an EU Member State (e.g. legal status, registration ASBL etc.).
Eligible applications will be answered on a first-come first-served basis. In the event that there is no equipment available, the school or institution will be informed in writing that the request will be processed when IT equipment becomes available.
Successful applicants will be fully responsible for organising and paying the shipping cost from the ECA’s facilities in Kirchberg, Luxembourg, to the final destination of the IT equipment, or for picking up the equipment from the ECA’s facility in Kirchberg within 2 months of receipt of the confirmation letter from the Court. The ECA does not have the resources to prepare and dispatch the IT equipment.
Where a 3rd party is to pick up the equipment, the applicant should notify the ECA of the name and details of the person(s) picking up the equipment, specifying the date and time of pick up. Equipment will only be released upon signature and verification of documents.
Successful applicants will be asked to sign a letter upon reception of equipment, stating among others that the applicants:
- must accept that the ECA will not provide any kind of support and guarantees for the equipment donated;
- must agree to settle any taxes or duties payable for importing of the IT equipment in the country of destination;
- shall make the shipping arrangements themselves and pay for all transport costs from Luxembourg to the final destination of the IT equipment; and
- shall ensure that the equipment is disposed of at the end of its life in an environmentally responsible manner.